3.5 Email Signatures
Email Signatures
Your email signature should be treated like other forms of official university communication. For clarity and consistency, the following email signature format is recommended for university employees.
Guidelines
Make sure your contact information is consistent, accessible, and easy to read.
- Copy, paste, and use the recommended template for email signatures.
- If your template requires alterations including the addition of optional contact information, always use:
- Arial (or similar non-serif font if Arial is unavailable
- 10-12 point font size
- Recommended colors, layout, and formatting
- Be concise. Include only contact information. This is especially helpful to those reading on mobile devices.
- Email signatures should not be created as single images because they are inaccessible and violate the guidelines of the Americans with Disabilities Act.
- If email signatures are modified or altered in any way that does not comply with Limestone University guidelines, those email users will be notified by their supervisors to please change their email signature back to an approved format. All supervisors are responsible for ensuring their staff members follow University guidelines.
- Delete any old “Limestone College” branded signatures from your email account. Deleting the old email signatures will help you avoid accidentally using an old signature.
- The email signature should not include any additions. Additions not approved include, and are not limited to, additional webpage links, additional social media links, mailing addresses, quotes, office hours, etc. If such information needs to be conveyed in an email message, please include that in the body of the email and not in the email signature. For any clarification, please contact the Department of Communications & Marketing. Please do not add information or modify the format of your signature. The format has been approved by Limestone University administration and faculty and staff are asked to comply as representatives of the University to this policy.
- If you need assistance with your email signature, contact the IT HelpDesk at helpdesk@limestone.edu.
Copy, Personalize, & Use
Academics Email Signature
Firstname Lastname Title College, Department, or Office
Office: 864.488.XXXX | Mobile: XXX.XXX.XXXX [optional: FAX: XXX.XXX.XXXX] [other optional information]
College or Department | 1115 College Drive Limestone University | Gaffney, SC 29340
emailuser@limestone.edu
Athletics Email Signature
Firstname Lastname Title Program
Office: 864.488.XXXX | Mobile: XXX.XXX.XXXX [optional: FAX: XXX.XXX.XXXX] [other optional information]
Program | 1115 College Drive Limestone University | Gaffney, SC 29340
emailuser@limestone.edu